OpenEdit

Henrik de Gyor's blog 'Another DAM blog' is by far one of the most informative 'How To' blogs for users of Digital Asset Management. Below is his latest blog posting, I highly recommend that you bookmark his link http://anotherdamblog.wordpress.com/  ... [More] and read it monthly.   Why do I need permissions and roles in DAM? Any Digital Asset Management (DAM) solution worth implementing across an organization should have the following: The ability to assign permissions or access to various tasks in the DAM. This includes permission to: access assets and/or collections in the DAM preview assets in the DAM add/append/edit metadata to the assets in the DAM upload assets to the DAM download assets with transformations from the DAM order assets (such as licensed assets in the DAM) delete assets in the DAM version assets in the DAM report on assets in the DAM do specific tasks with these assets from the DAM The ability to assign roles or groups of people who share the same permissions to do things in the DAM. At the very least, there should be at least a few roles  available to assign any user of the DAM: Administrator role often has full control of the DAM and is empowered with full permissions to do anything necessary including configurations. Regular user role usually has limited permissions to do specific things such as preview assets and maybe download assets directly from the DAM. If you wanted to expand to a third role, there is often a power user role. Typically, power users can do more than the average user, but less than the administrator. Often, a power user can upload assets to the DAM. Depending on who in your organization is supposed to access what collections of assets and be able to do specific tasks with these assets, you may want to create a role which meets each criteria. Why use roles/groups rather than grant each individual user specific permissions one at a time? Well, how many DAM users do you have? Roles are a simple way to bunch groups of users together who need the same permissions. This way, permissions are granted in a uniform manner to users who fall in a specific user role.  This can speed up the process of adding a new user or editing their permissions, instead of visiting each collection and permission for each individual user throughout the DAM. You could have user roles which can preview (read-only) specific collections of assets, but not other collections. You may have roles which can preview, edit, upload and download assets but not delete assets (such as your power user role). You may want a role which can preview and download from only one collection of assets relative to their job function because they often need to use or refer to just these assets. I would not recommend allowing all users to have all permissions to do everything in the DAM (aka free for all) because that often leads to a lot of inconsistencies, accidents and chaos, particularly deletion.You probably had that before you had a DAM. So, why go back to those times? Do you miss the chaos and headaches for some reason? The idea here is to empower users within each user role to be able to access/do/see what they need in the DAM for their job function. Unless assets are restricted for specific uses or for specific eyes only, there is little reason to limit the access to previewing assets in the DAM, but it is up to the administrator and their management to decide what level of access should be granted to whom. If a user needs to access/do/see more (and is permitted to), permissions and roles can be changed by an administrator to allow more access and usability to users of the DAM. How do you use permissions and roles within your organization’s DAM? EnterMedia open source Digital Asset Management [Less]

Hi All, Please Help me on  configure Email settings.   Thanks in advance  

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EnterMedia digital asset management keeps track of data items such as User, Asset, Group, Download, etc. Each type of data is configured to use either a database or XML text files (1 file for each User). With EnterMedia, you can mix and match how you ... [More] want to store your data. For example: User being in a database table and Group being an XML file. In addition, data can be stored in EnterMedia using several methods, such as: XML, Hibernate, Lucene, Cumulus, CSV,  JDBC, and DB4O. EnterMedia has an optional database connector compatible with all major database vendors and we do work on large database applications for Fortune 500 companies. However, we recommend XML for everything unless you have business requirements that require a database for your data. XML File advantages: 1. Upgrade protection. XML is backward and forward compatible. With a database you will have problems using the same database across newer or older versions of the software. 2. Data can be copied from one server to another. Great for moving things from test to production. 3. Data can be backed up along with your assets. To backup a repository you can just copy or zip up the folder structure. 4. Is not proprietary. Easy to work with and compatible with lots of tools. Can be edited with a text editor if needed. 5. Faster. Our full text search system caches the XML and is very fast. 6. Modular. Using files within folders to store the data allows many separate applications to be running together. Think of InDesign. It would be annoying to create a new database each time you wanted to create an InDesign file. Hey, Google uses a file based search system as well!   [Less]

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Here are some highlights from the EnterMedia newsletter: Around the middle of each month we release a tested version of open source EnterMedia Digital Asset Management, consisting of new features, bug fixes, and back-end functionality. All of these ... [More] changes are the result of input from corporations, organizations and developers. In order to support our development costs, we release the tested versions to members of the EnterMedia Developer Community. This past month we have received requests from developers interested in evaluating our tested release for a month or two, before deciding to move forward with a one year commitment. We listened to what you had to say and agree that it's something we should offer. Now you can join the EnterMedia Developer Community monthly or annually, whichever best suites your needs. EnterMedia can always be downloaded for FREE!  Download and Use EnterMedia Digital Asset Management We have made EnterMedia Digital Asset Management software easier than ever to download and begin using. Now developers and users have four ways to access EnterMedia digital asset management software and its open source code! 1) Download the EnterMedia Daily Builds for FREE. EnterMedia is under constant development, and these daily builds are NOT guaranteed to be stable. No technical support or warranty is offered for the daily builds. 2) Download source code for OpenEdit Framework and EnterMedia application directly from our CVS repository at NO COST. Source can be checked out from our anonymous CVS server. No technical support or warranty is offered. 3) Download EnterMedia to Join the EnterMedia Developer Community. To cover the cost of developing EnterMedia, we only release our tested versions to our members. We offer support to developers who choose this option. $90.00 per month or $800.00 per year. 4) Contact EnterMedia to hire our developers as your software consultants. If you need consulting services for your EnterMedia solution, where better to go than directly to the people who know EnterMedia best? Get a Quote   July 2009 Release Notes for EnterMedia 6.0 Digital Asset Management software Tested Release, open source EnterMedia version 6.0 Month to Month option to Join the EnterMedia Developer Community - Members are now able to choose between our monthly or annual membership plans. WEBDAV support for EnterMedia - Users can drag and drop files from other applications directly into EnterMedia and have records created for them. Support for InDesign - EnterMedia now creates thumbnail/preview images for InDesign files. More Metadata Support - EnterMedia now writes keywords (tags) back to an original asset as XMP data.  This is done by clicking an action from the details page. Albums - We have made improvements to our Album system: · Users can now share Albums with other users, or even invite guest users to view their private albums. · Albums can be configured to use a customized album theme. This is configurable on an album-by-album basis, which means one of your albums can have a different layout than another album. Improvements to Thesaurus (search suggestion) Functionality - EnterMedia now displays recommended, related search terms at the bottom of the results page after a search.  When typing in search terms, EnterMedia will now try to auto-complete your search query. This auto-completion is based on a saved history of successful (meaning that results were found for the search) searches on your system. Themes - Many more customizable files have been moved into the Themes area, allowing users more flexibility when designing  their own custom themes. Back-end Changes - We have removed EnterMedia's dependencies on the old Cart and Archive projects. This involved major refactoring of all of our EnterMedia code, followed by weeks of bug fixing.  This will allow us to maintain the old projects independently of our new product, to better support legacy users. Replaced View Toggle Button - Added a view drop-down.  This allows users to select from five different view types for search and browse result pages. (Series Viewer, Gallery Hover, Gallery Larger, Table Data, Lightbox Search Reporting Data - Users with permissions to view reports are now able to search for specific reporting data. Visit our online demo to see our newest features. We deploy our demo twice daily. http://www.entermediasoftware.com   [Less]

July Release Notes for EnterMedia Digital Asset Management by OpenEdit Inc. Listed below are the newest release notes for EnterMedia Digital Asset Management 6.0. This month, we have concentrated on refactoring our code, adding additional ... [More] metadata support, InDesign and WebDav support. WebDav support enables drag and drop capability from  desktop applications into EnterMedia.   Because EnterMedia was built on our OpenEdit Framework, Content Management is automatically a part of EnterMedia. We have been working on "Themes" which allows more flexibility or branding when designing custom themes to your site.   Visit our online demo to see and use our newest features or go to our EnterMedia download page HERE! WEBDAV support for EnterMedia - Users can drag and drop files from other applications directly into EnterMedia and have records created for them. Support for InDesign - EnterMedia now creates thumbnail/preview images for InDesign files. More Metadata Support - EnterMedia now writes keywords (tags) back to an original asset as XMP data.  This is done by clicking an action from the details page. Albums - We have made many improvements to our Album system: · Users can now share Albums with other users, or even invite guest users to view their private albums. · Albums can be configured to use a customized album theme. This is configurable on an album-by-album basis, which means one of your albums can have a different layout than another album. · It is now possible for users to leave comments on Albums. Improvements to Thesaurus (search suggestion) Functionality - EnterMedia now displays recommended, related search terms at the bottom of the results page after a search.  When typing in search terms, EnterMedia will now try to auto-complete your search query. This auto-completion is based on a saved history of successful (meaning that results were found for the search) searches on your system. Themes - Many more customizable files have been moved into the Themes area, allowing users more flexibility when designing  their own custom themes. Back-end Changes - We have removed EnterMedia's dependencies on the old Cart and Archive projects. This involved major refactoring of all of our EnterMedia code, followed by weeks of bug fixing.  This will allow us to maintain the old projects independently of our new product, to better support legacy users. Replaced View Toggle Button - Added a view drop-down.  This allows users to select from five different view types for search and browse result pages. (Series Viewer, Gallery Hover, Gallery Larger, Table Data, Lightbox Search Reporting Data - Users with permissions to view reports are now able to search for specific reporting data.   Month to Month option to Join the EnterMedia Developer Community - Members are now able to choose between our monthly or annual membership plans. You can demo EnterMedia online here! You can download EnterMedia here! http://www.entermediasoftware.com [Less]

Our ISP has officially made OpenEdit dysfunctional, and there's no easy recovery. Is there a list of OpenEdit friendly service providers anywhere? The site is complete, quite vanilla and just needs a new home. Thanks in advance.

New features of EnterMedia include a new user interface, the ability to combine and customize catalogs, cross catalog searching, dynamic search query builder, saved search queries, multi-record editing, albums (collection baskets are out, albums are ... [More] in!), browser based drag and drop upload, slideshow, CSV exports, PDF page previews, video and audio support, and image orientation detection and tracking of information such as success and availability of assets, user participation and versions. OpenEdit DAM is now EnterMedia for Digital Asset Management New UI: With all of the new features included in EnterMedia, we needed a new, cleaner UI to support them.  We have tried to focus on using screen real-estate more effectively, removing clutter, and providing straight-forward, intuitive ways to complete tasks. Multiple Catalogs: EnterMedia allows you to combine more than one catalog.  Each "catalog" is essentially an entire instance of the OpenEdit Archive and can be customized with its own properties, views, layouts, and more. Cross-Catalog Searching: Specify which catalogs you want to search across with the newest version of our advanced search interface.  This allows you to locate your digital assets quicker than ever by searching across all of your catalogs with only one click of the search button. Dynamic Search Query Builder: Dynamically add any field to be used in a search to build completely customized search queries tailored to your data. Saved Search Queries: Don't rebuild complex search queries: save them! You can save your custom-built search queries to quickly re-run the search anytime. Multi-Record Editing: Select as many records as you want from any browsing or search results page and categorize or edit the meta-data for all of the selected records at once. Improved Record Editing: All meta-data editing can now be done directly from the details page, including categorization. Albums: Collection baskets are out, Albums are in.  Albums work similar to collection baskets.  You can now add multiple records to an album using the same selection tools used for multi-record editing. New Upload Tool: Adding records is easier than ever.  Using our new Advanced Upload tool, you can click and drag files right into your browser and they will be uploaded to EnterMedia. Drag entire folders to have a record created for each file. Preview From Results Page: Preview an image directly from a search results page by clicking the magnifying glass Slideshow: View any set of results, whether from browsing or searching, as a full-screen slideshow. CSV Exports: Export a detailed list of your search results to CSV for use in spreadsheet applications. Video Support: Uploaded videos will be encoded into a compatible format, allowing in-browser video previews Audio Support: play audio files in your browser directly from EnterMedia. PDF Page Previews: view any page of a multi-page PDF document. Image Orientation Detection: EnterMedia will check for information about the orientation of your images, as well as allow you to adjust the orientation yourself. Updates and Fixes: Improved Video support: Video conversions now working correctly in Windows Multi-Record Editing: Multi-record editing is now working for all input types (multi-select boxes, table rows) Album Sharing: Album sharing is now working correctly Album Themes: Albums now use customizable themes Email Record: Bad input is now handled in a more user-friendly manner Album Comments: Users may now leave comments about albums [Less]

I have already posted about our experience at this years Henry Stewart DAM Symposium. Here are a few other observations I made and discussed about on Linkedin. Although I have attended HS many times in a different capacity, this was the first time ... [More] OpenEdit has exhibited . I didn't have high expectations regarding attendance but it was better than I had imagined. Our booth had steady foot traffic the entire show, 35 one on one demos! I was also somewhat concerned how this crowd would respond to open source - they responded VERY positively. Perhaps it was because we are open source, I noticed that most visitors to our booth were technical staff, not so much the end user. There were only about a dozen vendors but considering many companies have come and gone or been purchased by others and accounting for the economic conditions, seemed about right. Some attendees were looking at DAM for the first time but most already had commercial systems installed, although a few of those folks were looking for alternative solutions, such as EnterMedia. :-) There were sessions sponsored by vendor's but most sessions had a nice array of users who spoke about their general experiences with DAM. I've always thought that both new and experienced DAM users get the most out of those sessions. One very nice aspect of having HS at the Hilton rather than Javits Center is that it's more personal for attendee's. For instance, refreshment breaks and meals turned into round table discussions about DAM, I don't recall that happening so easily at Javits. Best idea's come from impromptu meetings like these. Would be nice to see a session or two dedicated to open source. I know HS has done this in the past but my experience says the time is ripe to offer it again.   [Less]